Presenter guidelines: poster
The posters will be on display at two different display times:
- Monday, 09:00 to Wednesday, 12:30
- Wednesday, 13:30 to Friday, 13:30
For each session an "author in attendance"-time has been scheduled. Authors are also encouraged to be present at their poster during coffee break times in general.
For details on author in attendance and display time for each session see the table below.
Poster withdrawals and no-shows: As the organisation and scheduling of poster presentations is a challenge, and empty poster boards are frustrating to look at during the conferene week, it would be greatly appreciated if authors who already know that their poster can not be presented - for whatever reason - would withdraw their abstract from the session programme as soon as their decision has been taken. Please note, that we monitor the no-shows during the conference, and the related abstracts will then be withdrawn from the session programme. Thank you.
Poster printing facilities in Budapest
The following two copy shops with printing facilities for posters are located in walking distance to the conference venue. Please note that both websites are available in Hungarian only.
MiniCopy Kalvin
Baross u. 6, 1086 Budapest
Opening hours: Mon–Fri: 08:00–21:00; Sat: 10:00–20:00
PrintMax
Lónyay u. 51, 1093 Budapest
Opening hours: Mon–Fri: 09:00–19:00; Sat: 09:00–16:00
Display time
Authors are kindly asked to put up their posters as soon as possible within the according display time in order to enable the conference participants and the selection committee for the poster award to view their posters at any time within the display time. Fixing material (pins) is available at the registration & information desk.
Authors are asked to take the posters down on Wednesday between 12:30–13:00 (Display time: Monday to Wednesday), and on Friday between 13:30–14:00 (Display time: Wednesday to Friday). Posters that have not been removed within this dismantling time will be removed and disposed off.
The number of each poster and of its corresponding poster board is given in the appropriate session programme.
Poster boards
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Please note that this year the format of poster boards will be portrait, 95 cm width x 135 cm height. We recommend to use posters in the format A0-portrait. |
Poster award
To participate in the poster award competition authors were asked to tick the relevant box during abstract submission or register their participation by 1 July 2018 via the OPA participation form.
Poster pitches (poster introductions)
We recommend authors of poster presentations are prepared to provide a summary (1–2 min/1–2 slides) of their contribution during the respective oral session.
For most sessions time for such poster pitches is foreseen during the oral programme; please check the programme of your session on the website, in the ems2018-app for details and prepare one or two slides for this purpose. You may also be asked ad hoc by the session chair for a summary presentation in case a gap should occur in the oral programme.
You may also be contacted by the convener before the conference with the request to provide two key sentences and/or one slide about your poster. If you wish, inform the convener of your session whether you would be prepared to give an oral presentation should gaps occur.
Details on software available on the laptops in the lecture rooms can be found in the guidelines for oral presentations.
Poster preparation
Recommendations by the Programme and Science Committee (PSC) for Poster Presentations
Place the title of your paper prominently at the top of the poster board to allow viewers to identify your paper easily. Indicate the title and the author(s) names of your paper. Highlight the author's name and address information, in case the viewer is interested in contacting him/her for more information.
Prepare all diagrams or charts legibly beforehand, in a size sufficient to be read at a distance of 1.5-2.0 metres. The type should be at least 2.5 cm high. Use creativity by using different font sizes and styles, perhaps even colour and double-space all text. Use different colours or textures for each line or bars contained in your graph or chart.
Organise the poster so that it is clear, orderly, and self-explanatory. You have complete freedom. The presentation must cover the same material as the abstract. Label different elements as 1, 2, 3, or A, B, C. This will make it easier for a viewer to follow your display.
Include the background of your research, followed by results and conclusions. A successful poster presentation depends on how well you convey the information to an interested audience.
Display time and Author in Attendance time for each session
| Display Time | Author in Attendance (by sessions) |
|---|---|
|
From |
Tuesday, 09:30–10:30 Wednesday, 09:30–10:30 |
|
From |
Thursday, 09:30–10:30 Friday, 10:30–11:30 |
It is strictly prohibited to take photos and/or make copies from notebooks of any scientific material without the express permission of the authors. Mobile phones must be switched off/in mute mode during the sessions.
