General information for Exhibitors
Opening hours
Monday, 03 September 2018, 12:00–18:00
Tuesday, 04 September – Thursday, 06 September 2018, 09:00–18:00
The set-up of the booths can only start Monday, 08:00–12:00.
Exhibition location
The exhibition is located in the foyer of the conference venue. Main lecture rooms and the poster area are located around the exhibition area.
Booths and booking
Each 6 sqm booth consists of white panels, front fascia board, 1 table, 2 chairs, 1desk, spotlights, 1x electric supply with 3 sockets, daily cleaning. The price is €2,100.00 net.
If you are interested in booking a booth, please send an email to ems2018@copernicus.org. The deadline for booth bookings is 29 June 2018.
Delivery information
Delivery address
Corvinus University of Budapest (Juhász Ildikó)
Fővám tér 8. Fszt.91.
1093 Budapest
Hungary
Delivery of exhibition material to the conference venue is possible from 27 to 31 August 2018. "EMS2018, 3–7 September 2018" and the exhibitor name must be mentioned on the package.
Advertisements
The organizer accepts adverts only in digital form as photographs or images or as line art for inclusion in the scientific programme book in the following sizes:
| Full size: | €500 net |
| Half size: | €250 net |
Please note that advertisements will be printed in colour. Hence, photographs and images must be submitted as .jpg, .gif or .png files with a resolution of at least 300 dpi, while all line art (line/vector graphs) must be submitted as .eps (encapsulated postscript) files to ems2018@copernicus.org. The programme book will be printed in A5 format. Detailed sizes for advertisements will be provided upon request.
All your artwork to be included in the programme book has to be at ems2018@copernicus.org by 29 June 2018 at the very latest.
Conditions and cancellation deadline
- Orders must be made by email, otherwise they will not be processed.
- Payments will only be refunded if the notice of cancellation is received, in writing, by ems2018@copernicus.org before 15 July 2018. The cancellation fee is €100.
Important notes
- Proof of insurance must be provided upon request.
- Exhibitors are to have a rider on their current insurance policy to cover loss of, theft of or damage to their exhibit or other personal property while it is located at or is in transit to or from the conference venue.
- The exhibitor shall indemnify the Corvinus University of Budapest, Copernicus GmbH, and the EMS against, and hold it and its representatives harmless from complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibit's use of display space.
- The Corvinus University of Budapest, Copernicus GmbH, and the EMS shall have no liability for loss, damage or theft, through any cause, of goods, hand carried items, exhibits, or other materials owned, rented or leased by the exhibitor.
- Personal effects, souvenir handouts and other small, easily removed valuable items should not be left unattended.
- In no event shall the Corvinus University of Budapest, Copernicus GmbH, and the EMS have any liability for incidental, consequential, special, indirect or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.
- The organizer of the exhibition is Copernicus GmbH.
